Local Sporting Clubs

We aim to keep our sports facilities and fields open as much as possible to maximise use. But sometimes, we need to close sports fields for maintenance or during wet weather to minimise damages to the grounds and to eliminate safety risks.

The status of each field is updated at 2pm Monday to Friday, excluding Public Holidays. If a field is closed on a Friday or before a Public Holiday, it will stay closed until a follow up inspection can take place on the next working day.

View Current Sports Field Closures

To create a booking for one of our Local Facilities or Sports Grounds you will need to go through our online bookings system: Bookable

If you have any questions on bookings please contact: bookings@pmhc.nsw.gov.au 

• Port Macquarie-Hastings Council Bookable User Guide
• Port Macquarie-Hastings Terms and Conditions of use of Council Facilites
• Instructions for Sport Field Lighting(PDF, 104KB)
• Insurance Requirements for Local Sports Club(PDF, 60KB)
• Reasons a Relocation May be Required(PDF, 55KB)

Make a Booking

Are you planning a special event, such as a grand final, gala day, charity match, or any other event outside of regular training or matches? If your event will include food vendors, multiple marquees, a jumping castle, or amusement devices, you’ll need to obtain Section 68 approval. This booking must be made through our booking site and cannot be done under a general booking. Fees may apply as outlined in our Fees and Charges. Please ensure you log your event at least six weeks in advance to allow for processing.

To assist you in organising your event, we’ve created a comprehensive toolkit that includes all the necessary forms, templates, and guidelines you may need.

View Event Resources

Book an Event

Do you require keys to one of Council's Sporting Facilites?

Complete a Key Request Form (for Regular/Seasonal Users)

Does your Local Sporting Club already have keys to one of Council's Sporting Facilites?

Complete our User Group Key Audit Form

Council frequently needs to communicate with Sporting Clubs and user groups that utilise Council managed facilities. To assist us in maintaining up-to-date contact information, please complete this form with the details of your incoming Club Committee members. We kindly request that you designate a single key contact for all sporting communications with Council. This will help ensure clear and consistent communication, as having multiple committee members contact Council can sometimes lead to miscommunication or information being overlooked.

User Group Affiliation Form

Are you a new Sporting Club?

Let us know by filling out the below form and we will be in touch with you.

New Sporting Club

Do you need to report maintenance for amenities?

To ensure your issue is promptly and efficiently addressed, please submit it through our CRM system by contacting our customer service call center or clicking the link below. Multiple team members work on these matters, and by using these channels, your request will be directed to the appropriate team, helping us serve you better.

Report Amenities Maintenance

Do you need to report maintenance for sporting grounds?

To ensure your issue is promptly and efficiently addressed, please submit it through our CRM system by contacting our customer service call center or clicking the link below. Multiple team members work on these matters, and by using these channels, your request will be directed to the appropriate team, helping us serve you better.

Report Ground Maintenance

Do you need to report a Licencing issue?

To ensure your issue is promptly and efficiently addressed, please submit it through our CRM system by contacting our customer service call center or clicking the link below. Multiple team members work on these matters, and by using these channels, your request will be directed to the appropriate team, helping us serve you better.

Report a Licencing Issue

This is intended for clubs that do not have a governing body and wish to request or propose upgrades to their facilities. If your club is part of a governing body, please submit your facility upgrade requests through them. The governing body will assess the needs of all their clubs and present the requests to the Sports Council on your behalf.

Sporting Facility Upgrade Application

The Grants and Community Initiated Capital Works Guidelines are currently in development to be shared in 2025.