Speak in a Public Forum

Any member of the public can address Councillors on agenda items for each Council meeting. They can also address Councillors on any other Council-related matter not listed on the agenda. We refer to this as speaking in the Public Forum.

Public forums are held each month at the beginning of Ordinary Council meetings, which usually occur on the third Thursday of the month at 10am. 

To speak in the public forum you must submit a request to speak in the public forum form to our Governance team no later than 12:00noon on the day before the Ordinary Council meeting. Ensure you read the request to speak conditions and information for speakers below. 

Request to speak conditions

  • A maximum of two speakers “in support of the recommendation” and two speakers “in opposition of the recommendation” are allowed on any one agenda item per Council meeting. 
  • Each speaker has five minutes to address the Council.  Councillors may ask questions after each speaker has finished, but speakers cannot ask questions of Council. 
  • You must submit your Request to Speak at a Council Meeting no later than 12:00pm on the day before the meeting using our online form. 
  • There are limited places available to speak during the public forum. All applications are considered, however not all applications are successful, depending on the number of received requests to speak.
  • Speakers addressing items on the agenda are given first priority to speak. People wishing to speak on Council matters not on the agenda may be given an opportunity if time permits.
  • Speakers agree to adhere to all relevant adopted Council Codes, Policies and Procedures at all times.

Information for speakers

  • The Public Forum is included as part of the Ordinary Council Meeting which commences at 10:00am.
  • When your name is called, you may begin your address to the Council.   
  • You are given five (5) minutes to address Council. This time is managed by the Chairperson.
  • Councillors may ask you questions when you finish speaking. Your answers to each question is limited to two (2) minutes. You cannot ask questions back to the Councillors. 
  • If you have any documentation, written, visual or audio, to support your presentation, please provide this to Council by 12:00pm on the day before the Public Forum.  
  • We ask speakers to be respectful and refrain from making defamatory comments. We accept no responsibility for any defamatory statements made by speakers. 
  • The following will not be accepted to be addressed in the public forum (in accordance with the Code of Meeting Practice, clause 4.21):
    • a submission on a proposed or pending planning proposal, development application, application to modify a development consent, application to review a determination or any related development matter,
    • a submission by an applicant or objector in respect of development who made an oral submission at an on-site inspection,
    • a submission by a person on a matter on which they have already spoken to, at two (2) previous open forums in the same calendar year,
    • a submission relating to a current or pending procurement, contract negotiation or dispute resolution involving the council,
    • a submission on any matter which the CEO or their delegate considers is inappropriate to be made at an open forum.

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