Risk Assessment and Risk Management
Before submitting your application you should carefully consider potential risks involved with the staging of your event. Once identified, the risks should be rated against the chance of them occurring and the impact they could have. Once potential risks are identified, a response can then be planned in case the situation does arise. The Australian standard for risk management is AS/NZS ISO 31000:2009 Risk management - Principles and guidelines.
Once you have completed your risk assessment, you need to undertake an on-site check to ensure that all areas of risk and potential hazards have been addressed.
The Work Health and Safety Act 2011 places a duty of care on the event organiser to ensure the safety and well-being of all members of the public as well as employees or volunteers that are involved with an event.
Please consult with your insurer for their specific requirements for your event.
Water: The organiser is to ensure that drinking water is available during the event, particularly if the weather is hot, large crowds expected, or the event includes a parade or march. If you propose to sell alcohol at your event, you are required by law to have free drinking water available. If access to council's water supply is required you will need to advise us when making your application.
Toilet Facilities: Where there are no facilities provided at the reserve, or the facilities on-site are insufficient for the number of attendees expected, the organiser is required to supply and maintain portable toilets. The number of toilets required at an event depends on the numbers attending, the duration of the event, if food and/or alcohol is available and the type of event planned. Contact our Development & Environment Section for more information on 6581 8111.
Crowd Control, Contingency Plan and Security
When considering the site plan you will need to consider access for emergency vehicles and allow sufficient space for the free movement of the public from the event, especially should a fire or other emergency occur.
Security measures proposed to ensure public safety and crowd control need to be addressed.
A contingency plan should be adopted in the event of adverse weather or other circumstances that may cause the late cancellation or the need for emergency evacuation of the site. If wet weather prevails in the days leading to your event, we reserve the right to rescind any approval issued for use of the venue for the event, if we determine that by holding the event, damage may be made to the reserve. Please ensure that your have a backup venue should unsuitable weather conditions prevail prior to or during your proposed outdoor event.
If the event is to be for more than one day, please advise of the safety precautions and security measures to be undertaken in respect of equipment, structures and the like remaining on-site overnight.