Ordinary Council meeting summary - September 2022

Published on 15 September 2022

An ordinary meeting of council took place at the Port Macquarie Hastings Council Chambers on Thursday 15 September at 10am.

To catch up on the key decisions from the meeting, read the summary of resolutions below.

Decisions of interest

Hastings Youth Voice

Councillors resolved to establish the Hastings Youth Voice and adopt the Hastings Youth Voice Charter. The local Youth Advisory Committee stopped in 2017 and was dissolved by the Council in 2020. Since then PMHC staff has engaged with our younger community through existing youth committees, schools and youth organisations. 

Continual feedback from our next generation revealed that the youth want their voice heard within the Council on issues that affect them.

Councillors resolved to establish the Hastings Youth Voice working group and call for expressions of interest from people aged 12-25 in the community to join. Councillors requested the CEO table a future report on the outcome of the EOI and the formation of the Hastings Youth Voice.

Waterplay at Westport Park

In a confidential session, councillors resolved to accept the contract from Glascott Landscape and Civil for the lump sum of $1.364 million for a waterplay at Westport Park.

Councillors noted the total cost of the project and endorsed the forecast project budget.

Councillors noted that the CEO will execute the necessary contract documents and resolved that the confidentiality of the documents would be maintained.


In a confidential session, councillors considered an Ironman contract matter.  They delegated authority to the CEO to negotiate a new agreement with Destination NSW and Ironman Oceania for the two events in Port Macquarie.

Councillors confirmed their support for a proposed new bike course for the May 2023 events and any future events. They resolved the documents and considerations would remain confidential.

Urban Growth Management Strategy Update, background and next steps

The Urban Growth Management Strategy 2017-2036 (UGMS) provides a framework for urban planning in the Port Macquarie-Hastings Local Government Area (LGA). It has a focus on key actions in the 5-year period leading to 2022-2023.

The item was deferred from the Ordinary Council meeting in July 2022. Councillors noted the progress on actions detailed in the report and endorsed the information and timeframes as part of the continuation of the UGMS.

Councillors also noted:

  • the areas of focus for PMHC as adopted in the four-year Delivery Plan
  • the role of the Local Strategic Planning Statement Shaping Our Future 2040 as the principal strategic land use planning document for PMHC
  • the program of projects adopted as part of the 2022/23 Operational Plan relating to strategic land use planning
  • the requirement to review Shaping Our Future 2040 and Urban Growth Management Strategy to make sure there's alignment with NSW State Planning and supporting strategies

Sancrox land

Councillors amended the recommendation and resolved to seek a report to the October Ordinary Council meeting which contained further information and clarification about the administration of the Voluntary Planning Agreement and relative costs, benefits and risks of each outlined option.

PMHC membership with Regional Cities NSW

Councillors resolved to withdraw membership from Regional Cities NSW (RCNSW). In 2018 Councillors resolved to join the then new group of 15 regional cities across the state which aimed to grow regional cities through increased investment to build productive, liveable and connected regions.

PMHC is a member of the Mid North Coast Joint Organisation (MNCJO) which also formed in 2018 with a similar alignment, and to collaborate regionally and work more closely with the NSW Government to deliver important projects. It was recommended to councillors that PMHC withdraw membership from RCNSW and remain focused on the development of key projects that deliver beneficial outcomes for the Mid North Coast.

Councillors resolved to also request the CEO provide them with minutes after every MNCJO meeting.

Port Macquarie Aquatic Facility

Councillors noted the information in the Port Macquarie Aquatic Facility report and requested the CEO present a further report to the November meeting outlining staging options and impacts to the business case.

Councillors confirmed their support for  a staged approach to the development of the new facility.

Town Centre Master Plan business rate review

In a confidential session, councillors resolved not to call open tenders for the development of a Stakeholder Engagement Plan. It will vary the existing contract with KPMG for the Long Term Financial Plan, which includes the TCMP business rate review.

Councillors delegated authority to the CEO to issue the letter to KPMG to vary the scope of the contractual arrangement, to include the Stakeholder Engagement Plan.

They also resolved to maintain the confidentiality of the documents in respect to this contract.




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