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Contracts and Tenders

Tendering and Procurement

Port Macquarie-Hastings Council has established an eTendering website Tenderlink to provide Council suppliers easy access to a range of tendering services associated with Council's tendering program. Register your details and establish profiles to automatically receive information on Requests for Tender (RFT), Expressions of Interest (EOI) and Requests for Quotation (RFQ) as they become available.

Note - All individuals and organisations lodging tenders and/or quotations with Council for provision of materials, equipment or services, must meet the legislative requirements for Australian Business Numbers (ABN), and registration for Goods and Services Tax (GST). All invoices must adhere to the Australian Taxation Office's guidelines. Refer to their website below. 

Please contact the Tenderlink Help Desk on 1800 233 533 if you need any assistance.

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Recently Awarded Tenders

Information for recently awarded contracts can be found in our Government Contracts register.  Please click on the documents below to view these awarded contracts. Note: In accordance with the Government Information Public Access Act (GIPA), Council is required to keep a register of government contracts worth more than $150,000 between agencies and private sector bodies.

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Contract date: 20 February 2019

Class: 1

Method of tender: Open Tender

Successful contractor: Ledonne Constructions Pty Ltd

Address of successful contractor: 43 Planthurst Road, CARLTON  NSW  2218

ABN: 68 003 117 717

Commencement date: 1 March 2019

Duration of contract: 3 Months

Options: N/A

End date: 1 June 2019

Contract description: Design and construction of a series of 280 HDPE underbores on separate projects located at Beechwood and Bonny Hills.

Contracted amount (excl. GST): $555,643

Assessment criteria:

  • Tender Price;
  • Demonstrated capability, experience and performance on similar projects;
  • Proposed methodology & program;
  • Proposed personnel and contractors;
  • Environmental, Quality & Safety  Systems;

Variations: N/A

Contract date: 21 November 2018

Class: 1

Method of tender: Open Tender

Successful contractor: Coffs Harbour City Council trading as Coastal Works

Address of successful contractor: 60 Marcia Street, COFFS HARBOUR  NSW  2450

ABN: 79 126 214 487

Commencement date: 27 November 2018

Duration of contract: 4 Months

Options: N/A

End date: 12 April 2019

Contract description: The construction of a sewer rising main from Laurieton SPS No.1 to Dunbogan Bridge to provide additional transfer capacity, allow each SRM to work independently and improve the overall operations of the Dunbogan scheme.

Contracted amount (excl. GST): $747,695

Assessment criteria:

  • Understanding the Requirement including Construction Methodology, project specific requirements and managing risks;
  • Project Services Program including critical activities and methods of achieving project milestones and a clear understanding of specific staging of construction, approvals, utilities services and traffic management required to complete the works within the contract period;
  • Key personnel and experience including past performance on completed similar projects;
  • Proposed subcontractors and consultants and the methodology for managing proposed subcontractors and consultants;
  • Work Health and Safety Management, Quality Management Systems and Environmental Management Systems; and
  • Price tendered.

Variations: N/A

Contract date: 21 November 2018

Class: 1

Method of tender: Open Tender

Successful contractor: Terex Australia Pty Ltd

Address of successful contractor: 114 Hassall Street, WETHERILL PARK  NSW 2164

ABN: 86 010 671 048

Commencement date: 22 November 2018

Duration of contract: 4 Months

Options: N/A

End date: March 2019

Contract description: The supply and delivery of a Lift and Carry 4WD Crane to undertake bridge maintenance works.

Contracted amount (excl. GST): $336,950

Assessment criteria:

  • Quality of components and compliance with the technical response schedule;
  • Operational suitability to Councils application;
  • Additional technical features not specified, appropriate to Council’s operation (versatility, additional uses outside the normal requirements);
  • Scheduled service and safety checks offered over the life of the machine;
  • Repair response times and refresher training, cost and options;
  • Overall value for money including trade-in options; and
  • Price tendered.

Variations: N/A

Contract date: 21 November 2018

Class: 1

Method of tender: Selective Tender

Successful contractor: RPS Manidis Roberts Pty Ltd trading as Straight Talk

Address of successful contractor: Level 13, 255 Pitt Street, SYDNEY NSW 2000

ABN: 42 003 550 972

Commencement date: 22 November 2018

Duration of contract: 7 Months

Options: N/A

End date: 1 June 2019

Contract description: Communications/engagement specialist consultant to advise Council on the best methods to develop commence the communications and community engagement for the Orbital Road alignment project and subsequently plan and lead the communication strategy and engagement process.

Contracted amount (excl. GST): $181,275

Assessment criteria:

  • Comprehension of project and communications and engagement needs;
  • Proposed team and experience with similar projects;
  • Proposed methodology to achieve engagement objectives, including ability to meet Council’s timelines; and
  • Value for money – innovative ideas, products and proposed engagement strategy/methodology against tendered price.

Variations: N/A

Contract date: 17 October 2018

Class 1

Method of tender: Open Tender

Successful contractor: Eire Constructions Pty Ltd

Address of successful contractor: Level 1, Suite 4, 109 William Street, PORT MACQUARIE  NSW 2444

ABN: 23 116 308 573

Commencement date: 24 October 2018

Duration of contract: 5 Months

Options: N/A

End date: 19 March 2019

Contract description: The Extension of the Sewer Rising Mains and Water Main utilities on Dunbogan Tip Access Road.

Contracted amount (excl. GST): $826,547

Assessment criteria:  •

  • Understanding the Requirement, including Construction Methodology (T6);
  • Project Services Program (T10);
  • Key Personnel & Experience (T7 & T8)
  • Proposed Subcontractors and Consultants (T9);
  • Work Health & Safety Management (WHS), Quality Management System (QMS) and Environmental Management System (EMS) (T1, T2 & T3); and
  • Financial - Schedule of Prices and schedule of rates (Price).

Variations: N/A

Contract date: 19 September 2018

Class 1

Method of tender: Open Tender

Successful contractor: Macleay Options Inc

Address of successful contractor: 15 Smith Street, KEMPSEY  NSW  2440

ABN: 68 523 640 058

Commencement date: 1 October 2018

Duration of contract: 24 Months

Options: 1x12 Months

End date: 30 September 2020

Contract description: The procurement of mattress collection and recycling from Port Macquarie-Hastings Council Waste Facilities.

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria:

  • Demonstrated Capability and Capacity;
  • Demonstrated Experience and Past Performance;
  • Recycling/reuse processes and diversion from landfill; and
  • Price/Schedule of Rates.

Variations: N/A

Contract date: 17 October 2018

Class 1

Method of tender: Open Tender

Successful contractor: Enigma Communication Pty Ltd

Address of successful contractor: Level 1, 21 Bolton Street, NEWCASTLE  NSW 2300

ABN: 83 072 426 709

Commencement date: 1 December 2018

Duration of contract: 12 Months

Options: 2 x 12 Months

End date: 30 November 2019

Contract description: Media planning and buying services to facilitate the development and implementation of a media plan for destination and place marketing communications.  These communications essentially aim to increase awareness, drive consideration and conversion for visitors and people wanting to do business in the region.

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria:

  • Previous Experience and Referees – proven ability to provide the services that meet the specified requirements, specific previous experience, scale of past projects and role undertaken within those projects;
  • Understanding of Requirement – a sound understanding of the contractual requirements and existing network relevant to the successful delivery of the contractual requirement
  • Key Personnel – personnel with appropriate management skills together with effective management systems and methods appropriate to the successful management of the project;
  • Methodology – procedures or innovative methods the tenderer proposes to use to achieve the specified end results, or the special processes detailed in tender documents; and
  • Price – the strategy and planning fee including all costs over the duration of the contract, overall value for money.

Variations: N/A

Contract date: 21 November 2018

Class: 1

Method of tender: Open Tender

Successful contractor: Glen & Cathy Barnett trading as B&B Wheelie Bin Wash

Address of successful contractor: 21 Jasmine Street, PORT MACQUARIE  NSW  2444

ABN: 90 768 347 394

Commencement date: 1 December 2018

Duration of contract: 3 Years

Options: 2 x 12 months

End date: 30/11/2021

Contract description: To maintain the cleanliness and tidiness of street litter bins and associated infrastructure throughout the Port Macquarie-Hastings Local Government Area.

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria:

  •  Previous experience and references;
  • Ability to comply with the requirements as detailed in the specification;
  • Waste water disposal methodology;
  • WHS management; and
  • Price/Schedule of Rates.

Variations: N/A

Contract date: 21 November 2018

Class: 1

Method of tender: Open Tender

Successful contractor: Sims Group Australia Holdings Limited trading as Sims Metal Management

Address of successful contractor: 140 Cormorant Road, KOORAGANG ISLAND  NSW 2304

ABN: 37 008 634 526

Commencement date: 1 December 2018

Duration of contract: 2 Years

Options: 2 x 12 months

End date:  30 November 2020

Contract description: To undertake the collection, sorting and removal of ferrous and non-ferrous scrap metal and used lead acid batteries (ULAB) in the Local Government Area.

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria:

  • Demonstrated Experience and Past Performance on similar projects;
  • Methodology including plant and equipment;
  • References; and
  • Rates/Prices Tendered (as per price formula).

Variations: N/A

Contract date: 21 November 2018

Class: 1

Method of tender: Open Tender

Successful contractor: AMAC Holdings Pty Ltd trading as Alfresco Shade

Address of successful contractor: 74 Wellington Street, RIVERSTONE  NSW  2765

ABN: 79 085 020 944

Commencement date: 22 November 2018

Duration of contract: 2 months

Options: N/A

End date: December 2018

Contract description: The supply and installation of shade structures for the Town Square in Port Macquarie.

Contracted amount (excl. GST): $186,800

Assessment criteria:

  • Suitability of Shade Structures:
       (i) Life expectancy and Warranty - Structure;
       (ii) Life expectancy and Warranty - Fabric;
       (iii) Aesthetics suitability for the character of the Port Macquarie Town Square;
       (iv) Recycled / recyclable materials used in product; and
       (v) Required maintenance regime and ease of changing damaged fabric.
  • Proposed Methodology:
       (i) Program of the works;
       (ii) Proposed sub-contractor and management of relationship;
       (iii) Traffic Management - Public exclusion required in space and time from the carpark and sidewalk for the installation works; and
       (iv) Engineering and Shop Drawings;
  • Past Performance and Experience; and
  • Price - Supply and installation total cost.

Variations: N/A

Contract date: 19 September 2018

Class:  1

Method of tender: Open Tender

Successful contractor: GHD Pty Ltd

Address of successful contractor: PO Box 2875, PORT MACQUARIE  NSW  2444

ABN: 39 008 488 373

Commencement date: 2 October 2018

Duration of contract: 4 Months

Options: N/A

End date: 13 February 2019

Contract description: The detailed design of pile rehabilitation works including cathodic protection for the existing piers on Dunbogan Bridge.

Contracted amount (excl. GST): $119,346

Assessment criteria:

  • Demonstrated capability, qualifications & capacity (T5);
  • Proposed Methodology and program (T5, T10, T11);
  • Demonstrated Experience and past performance on similar projects (T7);
  • Quality, Safety, Risk and Environmental Management Systems (T1, T2, T3);
  • Understanding of the Requirements (T5); and
  • Schedule of Prices and schedule of rates (Price).

Variations: N/A

Contract date: 19 September 2018

Class 1

Method of tender: Selective Tender

Successful contractor: Exeloo Pty Ltd

Address of successful contractor: 33 Moore Street, LIVERPOOL  NSW  2170

ABN: 57 059 155 574

Commencement date: September 2018

Duration of contract: 3 months

Options: N/A

End date: December 2018

Contract description: The upgrade of facilities in the Short Street Plaza car park adjacent to the pedestrian footpath fronting Short Street located within the Port Macquarie CBD.

Contracted amount (excl. GST): $201,000

Assessment criteria:

  • Conformity of quotation with the stated requirements;
  • Whole of life costs/value for money;
  • Service and Support;
  • Previous performance of tenderer;
  • Innovation and Quality Offered;
  • Ability to meet project timeframes for delivery of product.

Variations: N/A

Contract date: 19 September 2018

Class 1

Method of tender: Open Tender

Successful contractor: Green Construction and Management Pty Ltd

Address of successful contractor:74 Possum Way, KEW  NSW  2439

ABN: 22 612 632 845

Commencement date: 21 September 2018

Duration of contract: 10 Months

Options: N/A

End date: July 2019

Contract description: The construction of improved pedestrian amenity for Wauchope Main Street.

Contracted amount (excl. GST): $2,288,240.15

Assessment criteria:

  • Executive Summary and Project Methodology  – Schedule T5 & T6;
  • Experience & Key Personnel - Schedule T7, T8 and T9;
  • Project Program– Schedule T10;
  • Quality, Work Health & Safety Management and Environment  - Schedule T1, T2, T3;
  • Lump Sum Price;
  • Whether the tenderer is a ‘local supplier’ for the purposes of the Tendering Local Preference Policy’ and entitled to receive the price offset provided for in that Policy.

Variations: N/A

Contract date: 20 June 2018

Class 1

Method of tender: Open Tender

Successful contractor: Panel arrangement for the Provision of Hire Services

Commencement date: 1 July 2018

Duration of contract: 12 months

Options: 2 x 12 months

End date: 30 June 2019

Contract description: The establishment of a panel of appropriate Hire Service Suppliers for the supply of Contract Plant, Ancillary Equipment and Plant Operators

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria:

  • Compliance with Conditions of Contract;
  • Competency and experience of operator(s);
  • Work Health and Safety Policy and Management;
  • Quality Management Systems and Environmental Management System.
 Variations: N/A

Contract date: 19 September 2018

Class 1

Method of tender: Open Tender

Successful contractor: Panel Arrangement for Provision of Road Stabilisation Works

Commencement date: 21 September 2018

Duration of contract: 36 Months

Options: 2 x 12 months

End date: 20 September 2021

Contract description: The establishment of a panel for the provision of Road Stabilisation Works. The contractors will provide a variety of services for programmed maintenance and construction projects as required.

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria:

  •  Demonstrated Understanding – specification and project methodology;
  • Technical Capacity – company profile, organisational structure, subcontractors, suppliers and consultants, and resources;
  • Relevant experience – current and completed projects;
  • Work Health & Safety Management (WHS), Quality Management System (QMS) and Environmental Management System (EMS);
  • Schedule of Prices and schedule of rates (Price).
Variations:N/A

Contract date: 21 March 2018

Class 1

Method of tender: Open Tender

Successful contractor: Nordkapp Investments Pty Ltd trading as Sewer Equipment Company Australia

Address of successful contractor: PO Box 483, MOOREBANK  NSW  1875

ABN: 71 000 693 854

Commencement date: 21 March 2018

Duration of contract: 2 Months

Options: N/A

End date: May 2018

Contract description: Technical project management services for the Dunbogan Bridge Rehabiliation project.

Contracted amount (excl. GST): $145,836

Assessment criteria:

  •  Quality of components and compliance with the technical response schedule;
  • Operational suitability to Councils application;
  • Support warranty, parts availability and technical backup;
  • Additional technical features not specified, appropriate to Council’s operation (versatility, additional uses outside the normal requirements);
  • Technical knowledge of software operations with CCTV camera;
  • Overall value for money; and
  • Price tendered.

Variations: N/A

Contract date: 15 August 2018

Class 3

Method of tender: Selective Tender

Successful contractor: A W Edwards Pty Ltd

Address of successful contractor: 131 Sailors Bay Road, NORTHBRIDGE NSW 2063

ABN: 76 000 045 849

Commencement date: 17 August 2018

Duration of contract: 15 months

Options: N/A

End date: 25 November 2019

Contract description: Construction upgrades to the existing Port Macquarie Airport terminal building in line with the plans and specifications provided.

Contracted amount (excl. GST): $7,833,185

Assessment criteria:

  • Project Understanding and Methodology;
  • Project Program;
  • Project Personnel & Resources;
  • Work Health &Safety Management;
  • Environmental Management Systems;
  • Warranties; and
  • Lump Sum Price.

Variations: N/A

Contract date: 15 November 2017

Class 1

Method of tender: Selective Tender

Successful contractor: Focus Bridge Engineering Pty Ltd

Address of successful contractor: Unit 3, 166 Hannell Street, WICKHAM  NSW  2293

ABN: 13 608 233 263

Commencement date: 1 October 2017

Duration of contract: 20 Months

Options: N/A

End date: 1 June 2019

Contract description: Technical project management services for the Dunbogan Bridge Rehabiliation project.

Contracted amount (excl. GST): $540,456

Assessment criteria:

  • N/A

Variations: N/A

Contract date: 15 August 2018

Class 1

Method of tender: Selective Tender

Successful contractor: Ledonne Constructions Pty Ltd

Address of successful contractor: 43 Planthurst Road, CARLTON NSW 2218

ABN: 68 003 117 717

Commencement date: 16 August 2018

Duration of contract: 35 months

Options: N/A

End date: 7 July 2021

Contract description: The construction of the reticulated sewer systems for Comboyne, Long Flat and Telegraph Point.

Contracted amount (excl. GST): $22,669,630

Assessment criteria:

  • Contract / Project Understanding and Methodology;
  • Key Personnel and Experience;
  • Proposed Sub-contractor & consultants;
  • Technical data;
  • Price.

Variations: N/A

Contract date: 15 August 2018

Class 1

Method of tender: Open Tender

Successful contractor: MCR Building Pty Ltd

Address of successful contractor: 1/6 Commerce Court, FORSTER NSW 2428

ABN: 89 164 100 841

Commencement date: 21 August 2018

Duration of contract: 3 months

Options: N/A

End date: 30 November 2018

Contract description: The supply and construction of aluminium and framed glass partitions, plaster board ceiling bulk head and associated services in connection with existing lighting, mechanical (AC) and fire services.

Contracted amount (excl. GST): $195,915

Assessment criteria:

  • Executive Summary and Project Methodology including Warranties covering materials and products provided;
  • Program – ability to meet Completion Date;
  • Demonstrated Experience and Key Personnel;
  • Whether the tenderer is a ‘local supplier’ for the purposes of the Tendering Local Preference Policy’ and entitled to receive the price offset provided for in that Policy.

Variations: N/A

Contract date: 18 July 2018

Class 1

Method of tender: Open Tender

Successful contractor: HGT Australia Pty Ltd t/as Novaskill

Address of successful contractor: PO Box 2844, PORT MACQUARIE NSW 2444

ABN: 25 001 868 542

Commencement date: 1 August 2018

Duration of contract: 24 months

Options: 1 x 12 months

End date: 31 July 2020

Contract description: To engage a suitably experienced and qualified provider for the provision of Group Training Services. The provider will recruit, employ, train and manage trainees, who will be hosted by Council in specific operational areas.

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria:

  • Demonstrated evidence of current registration as a Group Training Organisation (GTO) in NSW;
  • Demonstrated previous experience in the successful provisions of management of trainees, preferably Local Government sector;
  • Demonstrated experience in providing support services to trainees and host employers;
  • Demonstrated experience working with host employers to manage trainee performance;
  • Proposed methodology and compliance to scope, including reporting requirements;
  • Schedule of Rates - detailed breakdown of costs is required; and
  • Whether the tenderer is a 'local supplier' for the purposes of the Tendering Local Preference Policy' and entitled to receive the price offset provided for in that Policy.

Variations: N/A

Contract date: 20 June 2018

Class 1

Method of tender: Open Tender

Successful contractor: Panel arrangement for the Provision of Legal Services

Commencement date: 1 July 2018

Duration of contract: 36 months

Options: 2 x 24 months

End date: 30 June 2021

Contract description: The establishment of a panel of experienced and qualified legal service providers across Panel arrangement areas of law that will provide a variety of services that are value for money and will assist Council in fulfilling its obligations to the community.

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria:

  • Demonstrated Experience and Results;
  • Service Offering Response;
  • Barristers, Experts and Other Third Party Providers;
  • Value added opportunities / services;
  • Local Supplier;
  • Schedule of Rates.
 Variations: N/A

Contract date: 20 June 2018

Class 1

Method of tender: Open Tender

Successful contractor: Saunders Civilbuild Pty Ltd

Address of successful contractor: 74 Kalaroo Road, REDHEAD NSW 2290

ABN: 86 617 453 562

Commencement date: 1 July 2018

Duration of contract: 5 months

Options: N/A

End date: December 2018

Contract description: Replacement of the existing timber bridge at Hartys Creek on Comboyne Road with a new reinforced concrete single span bridge, including road approach works

Contracted amount (excl. GST): $1,657,293.71

Assessment criteria:

  • Understanding the Requirement, including Construction Methodology;
  • Project Services Program;
  • Key Personnel & Experience;
  • Proposed Subcontractors and Consultants;
  • Demonstrated Quality Management Systems to complete the project ;
  • Demonstrated Work Health and Safety to complete the project;
  • Demonstrated Environmental Management System to complete the project; and
  • Schedule of Prices and schedule of rates (Price).
 Variations: N/A

 

Contract date: 16 May 2018

Class 1

Method of tender: Open Tender

Successful contractor: Eire Constructions Pty Ltd

Address of successful contractor: Level 1, Suite 4, 109 William Street, PORT MACQUARIE NSW 2444

ABN: 23 116 308 573

Commencement date: April 2018

Duration of contract: 10 months

Options: N/A

End date: February 2019

Contract description: The procurement of a water trunk main and communications conduit from the Cowarra reservoir to Burrawan Forest Drive near Port Macquarie.

Contracted amount (excl. GST): $2,863,505.00

Assessment criteria:

  • Demonstrated Experience and Past Performance;
  • Technical, Managerial Skills and Resources to complete the project;
  • Understanding of the Requirement;
  • Proposed Methodology / Program;
  • Demonstrated Work Health and Safety to complete the project;
  • Demonstrated Environmental Management System to complete the project;
  • Lump Sum Price.
 Variations: N/A

 

Contract date: 16 May 2018

Class 1

Method of tender: Open Tender

Successful contractor: Panel arrangement for Invasive Weed Control, Vegetation Management for Bushfire Works and Feral Animal Management Services

Commencement date: 1 June 2018

Duration of contract: 24 months

Options: 1x 24 months

End date: 31 May 2020

Contract description: The establishment of a panel of high quality contractors for bush regeneration, invasive weed and feral control services to assist in the management of pests, weeds, and vegetation.

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria:

  • Demonstrated Capability and Capacity – that work teams can be provided at any given time, that will have no less than half of the work force with at least 3 years’ experience with Level 2 Conservation Land Management qualification or equivalent (for bush regeneration and weed control services only);
  • Demonstrated Experience and Past Performance of key personnel– including proven ability to work effectively with staff and operations, liaise with the rural community;
  • Demonstrated ability to implement a weed or pest management plan (for bush regeneration and weed control services only);
  • Evidence of participation in continuing education and has recent knowledge of bush regeneration industry / research advancements (for bush regeneration and weed control services only);
  • Program / Service Offering including deliverables and timeframes;
  • Whether the tenderer is a ‘local supplier’ for the purposes of the Tendering Local Preference Policy’ and entitled to receive the price offset provided for in that Policy;
  • Schedule of Rates.
 Variations: N/A
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This page was last updated on: 31 October 2018