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Contracts and Tenders

Tendering and Procurement

Port Macquarie-Hastings Council has established an eTendering website Tenderlink to provide Council suppliers easy access to a range of tendering services associated with Council's tendering program. Register your details and establish profiles to automatically receive information on Requests for Tender (RFT), Expressions of Interest (EOI) and Requests for Quotation (RFQ) as they become available.

Note - All individuals and organisations lodging tenders and/or quotations with Council for provision of materials, equipment or services, must meet the legislative requirements for Australian Business Numbers (ABN), and registration for Goods and Services Tax (GST). All invoices must adhere to the Australian Taxation Office's guidelines. Refer to their website below. 

Please contact the Tenderlink Help Desk on 1800 233 533 if you need any assistance.

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Recently Awarded Tenders

Information for recently awarded contracts can be found in our Government Contracts register.  Please click on the documents below to view these awarded contracts. Note: In accordance with the Government Information Public Access Act (GIPA), Council is required to keep a register of government contracts worth more than $150,000 between agencies and private sector bodies.

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Contract date: 19 June 2019

Class: 1

Method of tender: Open Tender

Successful contractor: PM Securities Pty Ltd t/as Phoenix Security Solutions - Mid North Coast

Address of successful contractor: 44 Gordon Street, PORT MACQUARIE  NSW  2444

ABN: 89 057 390 280

Commencement date: 1/07/2019

Duration of contract: 36 months

Options: 2 x 12 months

End date: 30/06/2022

Contract description: The provision of Cash Collection Services at nominated Council sites.

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria:

  • Recent Relevant Experience and References;
    - Demonstrated experience and past performance in providing similar services.
  • Demonstrated Capability and Capacity;
    - Ability to comply with the requirements as detailed in the specification, including licences and qualifications.
  • Flexibility;
    - Ability to be able to provide flexibility with additional pickups and pick up times.
    - Ability to be able to provide change for sites as requested, and
  • Schedule of Prices.

Variations: N/A

Contract date: 19 June 2019

Class: 1

Method of tender: Selective Tender

Successful contractor, Address and ABN:

 Complete Line Marking Services Pty Ltd
14 Toohey Road,  WETHERILL PARK  NSW  2164
ABN:  14 154 443 786

Jenalad Pty Ltd t/as Whiteline Road Services
6 Rogilla Close, MARYLAND  NSW  2287
ABN:  92 149 229 363

Oz Linemarking NSW Pty Ltd
1/16 Essex Street,  MINTO  NSW  2566
ABN:  59 151 686 743

Work-force Road Services Pty Ltd
92-94 Redfern Street, WETHERILL PARK  NSW  2164
ABN:  36 136 999 374

Commencement date: 1/07/2019

Duration of contract: 36 months

Options: N/A

End date: 30/06/2022

Contract description: Provision of Line Marking Services

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria:

  • Work Health and Safety
  • Referees
  • Quality Assurance
  • Physical Resources
  • Ecologically Sustainable Development
  • Tendererd Price

Variations: N/A

Contract date: 19 June 2019

Class:  1

Method of tender:  Open Tender

Successful contractor: Martbarr Pty Ltd

Address of successful contractor: 115 Boronia Street,  SAWTELL  NSW  2452

ABN: 15 825 984 951

Commencement date: 19/06/2019

Duration of contract: 36 Months

Options: 2 x 3 Years

End date:  25/06/2022

Contract description: Lease of the Café and Retail Lease Areas and other Commercial Opportunities at the Port Macquarie Airport

Contracted amount (excl. GST): Lease

Assessment criteria:

  • N/A

Variations: N/A

Contract date: 19 June 2019

Class: 1

Method of tender: Selective Tender

Successful contractor: Focus Bridge Engineering Pty Ltd

Address of successful contractor: Unit 3, 166 Hannell Street, WICKHAM  NSW  2293

ABN: 13 608 233 263

Commencement date: 24/04/2019

Duration of contract: 9 months

Options: N/A

End date: 06/01/2020

Contract description: Construction Stage Support for the Dunbogan Bridge Rehabiliation project. To project manage smf supervise the rehabilitation work.

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria:

  • N/A

Variations: N/A

Contract date: 15 May 2019

Class: 1

Method of tender: Extension

Successful contractor: NSW Public Works Advisory

Address of successful contractor: PO Box 5667, PORT MACQUARIE  NSW  2444

ABN:

Commencement date: 01/08/2019

Duration of contract: 5 Years

Options: N/A

End date: 31/07/2024

Contract description: Dam Safety Engineer, Dam Surveillance and Annual Dam Safety Inspections

Contracted amount (excl. GST): $410,709

Assessment criteria:

  • N/A

Variations: N/A

Contract date: 19 June 2019

Class:  1

Method of tender:  Extension

Successful contractor: Ferrymen (Port Macquarie) Pty Limited

Address of successful contractor: 49 Riverside Drive, PORT MACQUARIE  NSW  2444

ABN: 28 165 124 434

Commencement date: 01/07/2019

Duration of contract: 12 Months

Options: N/A

End date:  30/06/2020

Contract description: Operation and Routine Maintenance of Settlement Point and Hibbard Crossing Vehicular Ferries

Contracted amount (excl. GST): $1,013,565

Assessment criteria:

  • N/A

Variations: N/A

Contract date: 15 May 2019

Class:

Method of tender: Contract

Successful contractor: NSW Public Works Advisory

Address of successful contractor: PO Box 5667, PORT MACQUARIE  NSW  2444

ABN:

Commencement date: 19/06/2019

Duration of contract: N/A

Options: N/A

End date:

Contract description: Provision of Integrated Water Cycle Management Phase 2 Supplementary Report

Contracted amount (excl. GST): $230,675

Assessment criteria:

  • N/A

Variations: N/A

Contract date: 15 May 2019

Class:

Method of tender: Contract

Successful contractor: NSW Public Works Advisory

Address of successful contractor: PO Box 5667, PORT MACQUARIE  NSW  2444

ABN:

Commencement date: 19/06/2019

Duration of contract: N/A

Options: N/A

End date:

Contract description: Provision of Port Macquarie Water Treatment Plant Scoping Study

Contracted amount (excl. GST): $232,480

Assessment criteria:

  • N/A

Variations: N/A

Contract date: 21 November 2018

Class:

Method of tender:  Contract

Successful contractor:  NSW Public Works Advisory

Address of successful contractor: PO Box 5667, PORT MACQUARIE  NSW  2444

ABN: 

Commencement date: 21/11/2018

Duration of contract: 24 Months

Options: N/A

End date:  19/11/2018

Contract description: Kew Sewage Treatment Plant Upgrade - Public Works Advisory Project Management Engagement

Contracted amount (excl. GST): $1,219,295

Assessment criteria:

  • N/A

Variations: N/A

Contract date: 16 May 2019

Class: 1

Method of tender: Open Tender

Successful contractor: Calibre Professional Services

Address of successful contractor: Level 20, 17 Bolton Street, NEWCASTLE  NSW  2300

ABN: 55 070 683 037

Commencement date: 16 May 2019

Duration of contract: 3 Months

Options: N/A

End date: 16 August 2019

Contract description: To provide updated a drainage study and detailed design of storm water remediation measures for Westport (Gordon Street to Buller Street Catchment).

Contracted amount (excl. GST): $178,782

Assessment criteria:

  • Demonstrated capability, experience and performance on similar projects
  • Proposed Methodology and program
  • Demonstrated understanding of the specification and processes proposed to achieve the requirements of the specification
  • Proposed personnel and subcontractors; and if continuing on based on initial assessment the
  • Price tendered.

Variations: N/A

Contract date: 16 May 2019

Class: 1

Method of tender: Open Tender

Successful contractor, Address and ABN: 

Successful Contractor Address ABN
Barker Ryan Stewart Pty Ltd Unit 1, 17 Babilla Close, BERESFIELD NSW 2322 26 134 067 842
Cadence Consulting Surveyors Pty Ltd Unit 3 / 73A Elizabeth Street, TIGHES HILL NSW 2397 70 116 420 921
De Witt Consulting Pty Ltd 7 Canberra Street, CHARLESTOWN NSW 2290 23 104 067 405
Echo Ecology Pty Ltd 9 Skyline Crescent, CRESCENT HEAD NSW 2440 73 162 118 710
Hopkins Consultants Pty Ltd 1/109 William Street, PORT MACQUARIE NSW 2444 27 055 060 878
King & Campbell Pty Ltd 1st Floor Colonial Arcade, 25-27 Hay Street, PORT MACQUARIE NSW 2444 44 564 476 716
Land Dynamics Australia 77 Lord Street, PORT MACQUARIE NSW 2444 63 137 881 942
Local Government Engineering Services Pty Ltd 71 Lord Street, PORT MACQUARIE NSW 2444 64 055 099 557
McGlashan & Crispy Pty Ltd 117 Victoria Street, TAREE NSW 2430 15 061 028 019
Pacific Survey Sydney Pty Ltd 146 Settlement Point Road, PORT MACQUARIE NSW 2444 87 130 906 222

ABN: As listed above.

Commencement date: 1 June 2019

Duration of contract: 24 Months

Options: 2 x 2 Years

End date:  31 May 2021

Contract description:  The establishment of a panel of experienced and qualified surveying service providers across various areas of surveying.

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria: 

  1. Tenderers must meet minimum insurance requirements as set out in the RFT;
  2. Demonstrated Capability and Capacity;

    -     Ensure that a detailed description of Capability and Capacity to undertake the various scope of works is provided;

  3. Demonstrated recent relevant experience and past performance;

    -     Detail of experience generally in the Port Macquarie-Hastings Council area including any preference for rural work, town work or other specialisations;
    -     Detail of (3) three previous contracts/projects similar to this contract/project, completed within the last five (5) years;

  4. Key Personnel and Experience;

    -     The Tenderer shall provide details, including relevant experience, of the Tenderer’s proposed Key Personnel for this Contract. The Tenderer shall provide details of all proposed personnel for the proposed Contract;
    -     This information shall be sufficient to demonstrate that proposed Key Personnel have successfully completed a minimum of 2 similar contracts/ projects, including that proposed staff have appropriate roles and responsibilities, qualifications, accreditations, years of experience as well as relevant experience history; and
  5. Schedule of Rates (Price);

Variations: N/A

Contract date: 16 May 2019

Class: 1

Method of tender: Open Tender

Successful contractor: Gate 7 Pty Ltd

Address of successful contractor: 1/97 Rose Street, CHIPPENDALE  NSW  2008

ABN:  13 082 107 088

Commencement date: 16 May 2019

Duration of contract:  12 Months

Options:  2 x 2 Years

End date:  15 May 2020

Contract description:  For the provision of Destination Public Relations Services to promote Greater Port Macquarie as a tourism destination.

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria:

Demonstrated Understanding and Capability;

  • The Respondent’s capability to provide Services and meet the requirements as outlined in the RFP including:
    • Demonstrated operational capabilities;
    • Media relations;
    • Stakeholder Management; and
    • Media and Message Management.

Key Personnel and Resources;

  •  The skills and experience of the Respondent’s key personnel to provide the Services as outlined in the RFP.

 Recent Relevant Experience and Referees;

  • Demonstrated experience and past performance in providing similar services and the Respondent’s demonstrated capability to provide services of comparable complexity and size.

Proposal Price;

  •  The monthly retainer including all costs over the duration of the contract, overall value for money.

Variations: N/A

Contract date: 16 May 2019

Class: 1

Method of tender: Open Tender

Successful contractor: Eire Constructions Pty Ltd

Address of successful contractor: Level 1, Suite 4, 109 William Street, PORT MACQUARIE  NSW 2444

ABN: 23 116 308 573

Commencement date: 27/05/2019

Duration of contract: 3 Months

Options: N/A

End date: 27 August 2019

Contract description: This project includes the upgrade to Lighthouse Road, East of Matthew Flinders Drive through to the Tacking Point Lighthouse turnaround partially funded through the Commonwealth Grant Agreement, Building Better Regions Fund (BBRF65991). Upgrade works primarily consist of road works, car parking improvements and the provision of pedestrian access along the length of the project.

Contracted amount (excl. GST): $1,021,682.36

Assessment criteria:

  • Schedule of Prices – Schedule C2;
  • Program – Schedule T10;
  • Method of Works Plan – Traffic Management Staging – Schedule T5 and T6;
  • Experience and Key Personnel – Schedule T7, T8 and T9;
  • Quality, WHS and Environmental Management Systems – Schedule T1, T2 and T3; and
  • Whether the tenderer is a ‘local supplier’ for the purposes of the Tendering Local Preference Policy’ and entitled to receive the price offset provided for in that Policy.

Variations: N/A

Contract date: 17 April 2019

Class: 1

Method of tender: Open Tender

Successful contractor: Duratec Australia Pty Ltd

Address of successful contractor: 7-9 Percy Street, AUBURN  NSW  2144

ABN: 94 141 614 075

Commencement date: 24 April 2019

Duration of contract: 9 Months

Options: N/A

End date: 6 January 2020

Contract description: The construction of pile rehabilitation works including sacrificial cathodic protection and other bridge repair works for Dunbogan Bridge.

Contracted amount (excl. GST): $3,616,738

Assessment criteria:

  •  Understanding the Requirement, including Construction Methodology;
  • Contract Tender Program;
  • Key Personnel and Company Experience;
  • Proposed Subcontractors and Consultants;
  • Work Health and Safety Management, Quality Management System and Environmental Management System; an
  • Price tendered.

Variations: N/A

Contract date: 17 April 2019

Class: 1

Method of tender: Open Tender

Successful contractor: BlueFit Pty Ltd

Address of successful contractor: 835 Mt Alexander Road, MOONEE PONDS  VIC  3039

ABN: 74 127 508 230

Commencement date: 1 July 2019

Duration of contract: 60 Months

Options: 2 x 2 Years

End date: 30 June 2024

Contract description: To operate and manage Council’s four (4) swimming pools - Kendall, Laurieton, Port Macquarie and Wauchope.

Contracted amount (excl. GST): $1,561,212

Assessment criteria:

  • Relevant History;
  • Human Resource Management;
  • Proposed Programs and Services;
  • Understanding the Requirements and Proposed Benefits; and
  • Management Fee.

Variations: N/A

Contract date: 20 March 2019

Class: 1

Method of tender: Selective Tender

Successful contractor: AT&L Associates Pty Ltd

Address of successful contractor: Level 7, 153 Walker Street, NORTH SYDNEY  NSW  2060

ABN: 96 130 882 405

Commencement date: 27 March 2019

Duration of contract: 15 Months

Options: N/A

End date: 25 June 2020

Contract description: This project focuses on Hastings River Drive between Hughes Place and Boundary Street and is the last remaining section to be upgraded to four lanes as of July 2016.

Contracted amount (excl. GST): $457,705

Assessment criteria:

  •  Capability and capacity of the firm to deliver the requested scope;
  • Understanding of the requirement and proposed methodology;
  • Key personnel (incl. subcontractors) and experience on relevant similar projects;
  • Contract program; and
  • Schedule of prices (including schedule of rates for both Part A and Part B).

Variations: N/A

Contract date: 20 February 2019

Class: 1

Method of tender: Open Tender

Successful contractor: Ledonne Constructions Pty Ltd

Address of successful contractor: 43 Planthurst Road, CARLTON  NSW  2218

ABN: 68 003 117 717

Commencement date: 1 March 2019

Duration of contract: 3 Months

Options: N/A

End date: 1 June 2019

Contract description: Design and construction of a series of 280 HDPE underbores on separate projects located at Beechwood and Bonny Hills.

Contracted amount (excl. GST): $555,643

Assessment criteria:

  • Tender Price;
  • Demonstrated capability, experience and performance on similar projects;
  • Proposed methodology & program;
  • Proposed personnel and contractors;
  • Environmental, Quality & Safety  Systems;

Variations: N/A

Contract date: 20 March 2019

Class: 1

Method of tender: Open Tender

Successful contractor: Newcastle Weighing Services Pty Ltd

Address of successful contractor: 1a Albert Street, WICKHAM  NSW  2293

ABN: 36 001 344 430

Commencement date: 1 May 2019

Duration of contract: 2 Months

Options: N/A

End date: 1 July 2019

Contract description: For the supply and installation of weighbridges and a gate office at the Kingfisher Waste Transfer Station.

Contracted amount (excl. GST): $390,926

Assessment criteria:

  • Demonstrated capability, experience and performance on similar project;
  • Proposed Methodology and program;
  • Demonstrated understanding of the specification and processes proposed to achieve the requirements of the specification;
  • Technical features and value add including quality of products offered, warranty periods, maintenance and service support;
  • Proposed personnel and subcontractors;
  • Environmental, quality and safety systems; and
  • Price tendered.

Variations: N/A

Contract date: 21 November 2018

Class: 1

Method of tender: Open Tender

Successful contractor: Coffs Harbour City Council trading as Coastal Works

Address of successful contractor: 60 Marcia Street, COFFS HARBOUR  NSW  2450

ABN: 79 126 214 487

Commencement date: 27 November 2018

Duration of contract: 4 Months

Options: N/A

End date: 12 April 2019

Contract description: The construction of a sewer rising main from Laurieton SPS No.1 to Dunbogan Bridge to provide additional transfer capacity, allow each SRM to work independently and improve the overall operations of the Dunbogan scheme.

Contracted amount (excl. GST): $747,695

Assessment criteria:

  • Understanding the Requirement including Construction Methodology, project specific requirements and managing risks;
  • Project Services Program including critical activities and methods of achieving project milestones and a clear understanding of specific staging of construction, approvals, utilities services and traffic management required to complete the works within the contract period;
  • Key personnel and experience including past performance on completed similar projects;
  • Proposed subcontractors and consultants and the methodology for managing proposed subcontractors and consultants;
  • Work Health and Safety Management, Quality Management Systems and Environmental Management Systems; and
  • Price tendered.

Variations: N/A

Contract date: 21 November 2018

Class: 1

Method of tender: Open Tender

Successful contractor: Terex Australia Pty Ltd

Address of successful contractor: 114 Hassall Street, WETHERILL PARK  NSW 2164

ABN: 86 010 671 048

Commencement date: 22 November 2018

Duration of contract: 4 Months

Options: N/A

End date: March 2019

Contract description: The supply and delivery of a Lift and Carry 4WD Crane to undertake bridge maintenance works.

Contracted amount (excl. GST): $336,950

Assessment criteria:

  • Quality of components and compliance with the technical response schedule;
  • Operational suitability to Councils application;
  • Additional technical features not specified, appropriate to Council’s operation (versatility, additional uses outside the normal requirements);
  • Scheduled service and safety checks offered over the life of the machine;
  • Repair response times and refresher training, cost and options;
  • Overall value for money including trade-in options; and
  • Price tendered.

Variations: N/A

Contract date: 21 November 2018

Class: 1

Method of tender: Selective Tender

Successful contractor: RPS Manidis Roberts Pty Ltd trading as Straight Talk

Address of successful contractor: Level 13, 255 Pitt Street, SYDNEY NSW 2000

ABN: 42 003 550 972

Commencement date: 22 November 2018

Duration of contract: 7 Months

Options: N/A

End date: 1 June 2019

Contract description: Communications/engagement specialist consultant to advise Council on the best methods to develop commence the communications and community engagement for the Orbital Road alignment project and subsequently plan and lead the communication strategy and engagement process.

Contracted amount (excl. GST): $181,275

Assessment criteria:

  • Comprehension of project and communications and engagement needs;
  • Proposed team and experience with similar projects;
  • Proposed methodology to achieve engagement objectives, including ability to meet Council’s timelines; and
  • Value for money – innovative ideas, products and proposed engagement strategy/methodology against tendered price.

Variations: N/A

Contract date: 19 September 2018

Class 1

Method of tender: Open Tender

Successful contractor: Macleay Options Inc

Address of successful contractor: 15 Smith Street, KEMPSEY  NSW  2440

ABN: 68 523 640 058

Commencement date: 1 October 2018

Duration of contract: 24 Months

Options: 1x12 Months

End date: 30 September 2020

Contract description: The procurement of mattress collection and recycling from Port Macquarie-Hastings Council Waste Facilities.

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria:

  • Demonstrated Capability and Capacity;
  • Demonstrated Experience and Past Performance;
  • Recycling/reuse processes and diversion from landfill; and
  • Price/Schedule of Rates.

Variations: N/A

Contract date: 17 October 2018

Class 1

Method of tender: Open Tender

Successful contractor: Enigma Communication Pty Ltd

Address of successful contractor: Level 1, 21 Bolton Street, NEWCASTLE  NSW 2300

ABN: 83 072 426 709

Commencement date: 1 December 2018

Duration of contract: 12 Months

Options: 2 x 12 Months

End date: 30 November 2019

Contract description: Media planning and buying services to facilitate the development and implementation of a media plan for destination and place marketing communications.  These communications essentially aim to increase awareness, drive consideration and conversion for visitors and people wanting to do business in the region.

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria:

  • Previous Experience and Referees – proven ability to provide the services that meet the specified requirements, specific previous experience, scale of past projects and role undertaken within those projects;
  • Understanding of Requirement – a sound understanding of the contractual requirements and existing network relevant to the successful delivery of the contractual requirement
  • Key Personnel – personnel with appropriate management skills together with effective management systems and methods appropriate to the successful management of the project;
  • Methodology – procedures or innovative methods the tenderer proposes to use to achieve the specified end results, or the special processes detailed in tender documents; and
  • Price – the strategy and planning fee including all costs over the duration of the contract, overall value for money.

Variations: N/A

Contract date: 21 November 2018

Class: 1

Method of tender: Open Tender

Successful contractor: Glen & Cathy Barnett trading as B&B Wheelie Bin Wash

Address of successful contractor: 21 Jasmine Street, PORT MACQUARIE  NSW  2444

ABN: 90 768 347 394

Commencement date: 1 December 2018

Duration of contract: 3 Years

Options: 2 x 12 months

End date: 30/11/2021

Contract description: To maintain the cleanliness and tidiness of street litter bins and associated infrastructure throughout the Port Macquarie-Hastings Local Government Area.

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria:

  •  Previous experience and references;
  • Ability to comply with the requirements as detailed in the specification;
  • Waste water disposal methodology;
  • WHS management; and
  • Price/Schedule of Rates.

Variations: N/A

Contract date: 21 November 2018

Class: 1

Method of tender: Open Tender

Successful contractor: Sims Group Australia Holdings Limited trading as Sims Metal Management

Address of successful contractor: 140 Cormorant Road, KOORAGANG ISLAND  NSW 2304

ABN: 37 008 634 526

Commencement date: 1 December 2018

Duration of contract: 2 Years

Options: 2 x 12 months

End date:  30 November 2020

Contract description: To undertake the collection, sorting and removal of ferrous and non-ferrous scrap metal and used lead acid batteries (ULAB) in the Local Government Area.

Contracted amount (excl. GST): Schedule of Rates

Assessment criteria:

  • Demonstrated Experience and Past Performance on similar projects;
  • Methodology including plant and equipment;
  • References; and
  • Rates/Prices Tendered (as per price formula).

Variations: N/A

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This page was last updated on: 31 October 2018