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Submissions & petitions

Any person can make a submission or submit a petition during the exhibition period.  Comments are considered before a Development Application is determined.  

Before making a formal submission on a proposed development or proposal, please follow the steps below and read the Privacy Notice at the bottom of this page. 

1. Understand the details of the proposal

Once advertised/notified materials submitted with a Development Application (DA) or documents relevant to the proposal will be made available for public review at Council.

2. Understand the development rules that apply to the proposed development

Typically a proposed development being advertised complies with all the development rules, but often there are good reasons why it may not. Be sure you understand both the intent and the specifics of a development and its associated rules before commenting.

Council must assess applications in accordance with the provisions of the NSW State Legislation, Council Development Control Plans and Policies, as well as the interest of neighbours and the general community.

If you have reviewed the impact the proposal has on you or the look and feel of the neighbourhood, as a first step, please contact the duty planner or relevant officer to view and discuss the proposal.

3. Then make your submission

Lodge a Submission               
Refer to the list below for the details you need to provide in your submission.

General Manager
Development Submission
Port Macquarie-Hastings Council
PO Box 84


  • Application Number
  • Property Address
  • Council Assessing Officer if known
  • Your details (refer to Privacy Notice below)
  • State the impacts the proposal will have on the look and feel of your property or residence, preferably in point form
  • Where possible make positive suggestions as to how the development could be improved
  • Be relevant (civil disputes between neighbours or private rights such as covenants cannot be considered)
  • Submit before 4:30pm on the closing date for submissions (allow for postage delays)
  • If necessary, lodge a disclosure statement of a reportable political donation or gift made to any Councillor or a gift made to any Council employee.

Where a DA has one or more objections that remain unresolved the application will be referred to a Development Assessment Panel for determination. Refer to Council Business Papers for Agenda's and Minutes.


All petitions are to be addressed to the General Manager. For a submission to be valid it must include:

  • Concise statement identifying the subject matter and full details of the person lodging the petition.
  • Full name
  • Address
  • Signature

Download a  Petition Template45KB pdf(PDF, 45KB).

Acknowledgement & Notification

Individual submissions or the person who initiated the petition will receive an acknowledgement receipt.  If the proposal is to be referred to a Development Assessment Panel meeting submitters will be advised of the meeting date and arrangements to address the Panel.

If the person who submitted the petition cannot be identified the first signatory that appears on the petition will receive the acknowledgement. Council will record in the minutes of the determination meeting, the subject matter of the petition and the number of signatories.


It is important to note that submissions and petitions are public information and may be made public in their entirety subject to the provisions of the Government Information (Public Access) Act 2009. 

Requests to suppress specific information are necessary otherwise comments as they are received, may form part of Council reports or be provided in full to anyone requesting a copy.

This page was last updated on: 25 May 2016