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Request to speak on an Agenda Item

Residents are allowed to address Council in an Ordinary Council Meeting on any agenda item as either: 

  • in support of the recommendation 
  • in opposition to the recommendation

The process is to request to speak on an Agenda Item during the Ordinary Council Meeting.  In order to have your opportunity to speak, you must fill in a Request to Speak on an Agenda Item form, available online or in pdf below.

A maximum of two speakers “in support of the recommendation” and two speakers “in opposition to the recommendation” are allowed on any one agenda item per Council Meeting. 

Each speaker has five minutes to address the Council.  Council has the opportunity to ask questions after each speaker has finished, but speakers cannot ask questions of Council. 

Requests to speak on an Agenda Item close at 4.30pm on the day before the Council meeting.

Apply to speak on an agenda item here


Or download the form  Request to speak at a Council Meeting340KB pdf(PDF, 340KB), and then forward the completed form to Council via:

  • Email to
  • Post to General Manager, Port Macquarie-Hastings Council, PO Box 84, Port Macquarie NSW 2444
  • In person to Council’s Customer Service Centres at either Port Macquarie, Wauchope or Laurieton

Important Information to note before applying to speak on an Agenda Item. 

  • There is no automatic right under legislation for the public to participate in a Meeting of Council or a Committee of Council.
  • For a member of the public to be considered to address Council on an agenda item, they must agree to strictly adhere to all relevant adopted Council Codes, Policies and Procedures at all times.

  • Consideration of items for which requests to address the Council Meeting have been received will commence at 5:30pm.

  • When your name is called, please proceed to the Council Table and address Council.

  • Council may ask questions of a speaker following an address.

  • Each answer, by the speaker, to a question is limited to two (2) minutes.

  • A speaker cannot ask questions of Council.

  • The item will then be debated by Council.

  • Council will permit no more than two (2) speakers ‘in support of’ and two (2) speakers ‘in opposition to’ the recommendation on any one (1) agenda item.

  • Each speaker will be allocated a maximum of five (5) minutes to address Council and this time is to be strictly enforced by the Chairperson.

  • If you have any documentation to support your presentation, please provide 2 copies to Council by 12:00pm on the day of the Meeting.

  • If a speaker has an audio visual presentation, a copy of the presentation is to be provided to Council by 12:00pm on the day of the Meeting.

  • Council accepts no responsibility for any defamatory statements made by speakers.

  • Members of the public may quietly enter and leave the Meeting at any time.

This page was last updated on: 14 January 2019